ORANGE COUNTY ARTS COUNCIL 

10TH ANNIVERSARY COMMUNITY ARTS GRANT GUIDELINES

ORANGE COUNTY ARTS COUNCIL
P.O. Box 574, Sugar Loaf, NY 10981
www.ocartscouncil.org | (845) 469-9168

OVERVIEW

The Orange County Arts Council 10th Anniversary Community Arts Grants (the “Community Arts Grants”) are designed to encourage new and more abundant arts and culture opportunities in Orange County. The Community Arts Grants will be administered by the Orange County Arts Council (the “Arts Council”) and funded through individual donations made to the Arts Council from donors and sponsors, including a generous gift from the Wesley-Krueger Family Foundation. 

AMOUNT TO BE AWARDED

Community Arts Grants to be awarded will range in amount from $750.00 to $1,500.00.

ELIGIBLE PROJECTS

Consideration will be given to the funding of artistic projects in any discipline (each a “Project”), or any eligible aspect thereof, which: (i) are created by an individual artist 18 years of age or older living or working in Orange County; (ii) are created by an arts organization located in Orange County; or (iii) are exhibited at an art venue in Orange County.

To be considered eligible, an application must: (i) describe a specific public art installation, project, performance, exhibit, workshop, class, lecture, presentation, etc. that will be accessible to the Orange County community; (ii) be completed prior to December 31, 2017; and (iii) adhere to the requirements, terms and conditions expressed herein and in the application itself.

Priority for Community Arts Grants will be given to applications that are clear, concise and complete and pertain to new projects or new components of existing projects. 

Only one Project per applicant will be considered for a Community Arts Grant during any grant period.

Funded artists will be required to provide proof of residency prior to receiving Community Arts Grants.

Applicants must provide, with their application, written proof that they have been granted permission, easements or municipal approval, as applicable, to locate and display Projects on private, public or municipally owned property. 

ASPECTS OF PROJECTS ELIGIBLE FOR COMMUNITY ARTS GRANTS

Requests for funding that directly supports the following aspects of a Project will be considered for the Community Arts Grants:           

  • Ÿ          Venue rental fees
  • Ÿ          Entry, exhibition or registration fees
  • Ÿ          Artist fees
  • Ÿ          Performances
  • Ÿ          Materials
  • Ÿ          Rental of equipment, instruments or material to complete work 
  • Ÿ          Promotional expenses
ASPECTS OF PROJECTS INELIGIBLE FOR COMMUNITY ARTS GRANTS

Requests for funding regarding the following aspects of a Project will NOT be considered for the Community Arts Grants:    
     
  •           Curatorial projects
  • Ÿ          Teaching opportunities, school projects or projects undertaken for educational credit
  • Ÿ          Activities related to documentation of work
  • Ÿ          Activities connected to an applicant’s employer
  • Ÿ          Applicant’s own artistic fees
  • Ÿ          Expenses involved in establishing, maintaining, or administering an organization or company
  • Ÿ          Medical, legal, accounting, insurance or other administrative fees
  • Ÿ          Purchase of capital equipment or capital improvements to buildings or structures
  • Ÿ          Hospitality expenses, including food for receptions
  • Ÿ          Projects that award prizes or scholarships
  • Ÿ          Fundraisers or benefits
  • Ÿ          Funds for general operating expenses
  • Ÿ          Re-grants by applicants to fund other activities

REVIEW CRITERIA

Eligible applications will be competitively reviewed by a panel to be chosen by the Arts Council, which panel shall be comprised of Orange County artists and community members (the “Panel”). Each application will be reviewed by the Panel on the basis of the Projects own merits as well as against other Projects in the application pool. Those Projects recommended by the Panel based on the Panel’s independent discussion and vote will be subject to the final approval of the Arts Council Board of Directors. Competitive applications will meet the eligibility requirements listed above and be judged on:

  •           Community Impact
  • Ÿ          Artistic Quality
  • Ÿ          Strength of Application

The decisions of the Panel, as approved by the Arts Council, regarding the awarding of Community Arts Grants and the amounts so awarded are final and at the sole discretion of the Arts Council.  There is no appeal process.   

APPLICATION PROCESS AND DEADLINE

Applications are submitted online.  The Community Arts Grants application deadlines are as follows:

Applications must be completed and submitted on-line before Friday, January 20, 2017 at 11:59 EST.

Those receiving Community Arts Grants will be notified on or before Friday, February 17, 2017.

All Projects receiving Community Arts Grants must be actively taking place prior to December 31, 2017.

All successfully submitted online applications must include a completed budget form.  Details for uploading the budget form are found within the online application.

The application consists of the following components:

  • Ÿ          Applicant information
  • Ÿ          Narrative or Project description, including a description of the Project's impact on the community    
  • Ÿ          Budget form
  • Ÿ          Applicant resume or CV (or organization background, if applicable)
  • Ÿ          Community impact
  • Ÿ          Proof of residency in Orange County
AWARD NOTIFICATION AND DISTRIBUTION OF FUNDS

Successful applicants must sign and return the acceptance agreement and W-9 form attached to their award notification.   

Distribution of Community Arts Grants will be made only after these items are received. Community Arts Grants funds are not guaranteed to arrive prior to a Project’s starting date and artists should be prepared for this possibility.


FINAL REPORTING

Upon completion of the Project, applicants must submit a final report online within 60 days of said Project's completion. Final reports shall include a final budget and record of expenses, examples of publicity materials and a record of attendance with regard to the Project and quantification/evaluation of community impact.

CREDIT

Credit to the Orange County Art Council 10th Anniversary Community Arts Grants Program must be included on all programs, press releases, advertisements and informational and promotional materials, using language and logos provided with award notification. The Orange County Arts Council reserves a royalty free, non-exclusive and irrevocable right to use, display or reproduce images of Projects awarded Community Arts Grants for publication or for public relations purposes.


ASSISTANCE AND SUPPORT

All applicants are strongly encouraged to discuss an opportunity before submitting an application.  For technical assistance or questions regarding the grant itself, please call Dawn Ansbro or Cody Rounds at 845-469-9168 or email dawn@ocartscouncil.org or crounds@ocartscouncil.org.

ABOUT THE ORANGE COUNTY ARTS COUNCIL

The Orange County Arts Council envisions a county that celebrates artistic diversity and inspires creativity and participation. As such, the Arts Council has made it its mission to champion the arts, connect artists with audiences and foster the growth of Orange County’s creative resources.